The Department of Transportation (DOT) imposes a number of regulations on trucking businesses, including driver safety requirements. A DOT audit is a review of a trucking company’s compliance with these regulations. Let’s discuss how DOT driver files and their storage, organization, and file management can help you pass your DOT audit.
The DOT Audit
This comprehensive review of a trucking company’s compliance with DOT regulations typically includes a review of company files and driver records. The audit may be expedited if the company’s records evidence a pattern of noncompliance. A company that fails a DOT audit may face several sanctions, including fines, suspension of its operating privileges, and even criminal prosecution.
What Causes Expedited Actions?
In the case of a company that has a history of noncompliance, the DOT may take expedited action if the company’s records evidence a pattern of noncompliance. Factors that may contribute to an expedited action include:
- A company that has failed a prior DOT audit
- A company with a history of driver safety violations
- A company with a low safety rating
- A company that does not have a DOT permit or has let it expire
What Happens After the Audit?
The Department of Transportation will first notify the company that has been selected for audit. If the company fails to produce the requested documentation, or if the driver records are not in compliance with DOT regulations, the department may take appropriate sanctions, including fines, or the suspension of its operating privileges. It is then the company’s duty to ensure that it becomes compliant with all DOT regulations.
DOT Driver Files and File Management
To help you pass a DOT audit, you should maintain accurate and up-to-date driver files. Driver files should include a comprehensive history of the commercial driver’s employment with the company, including dates of employment, hours worked, and routes traveled. Driver files should also include copies of company policies and procedures, as well as any DOT-required endorsements.
By maintaining accurate and up-to-date driver files, you can help ensure that your company’s records comply with DOT regulations. Additionally, using driver file management tools can help you manage your driver files in a timely and efficient manner.
Start Using DOT Driver File Management from Vehicle Licensing Consultants
DQMConnect is the most advanced DOT driver file management software available. Our software helps you manage your driver files in a timely and efficient manner, ensuring that your company’s records comply with DOT regulations. Contact us today to learn more about our software and how it can help you pass your DOT audit.