Anyone involved in fleet management undoubtedly uses fleet management software to track your vehicles – but what about your drivers? Driver Qualification File management software can be a highly useful addition to your suite of software solutions. Beyond helping you keep track of your drivers’ DQFs, a good driver management system offers numerous opportunities for analysis and optimization.
What should you look for in a Driver Qualification File management software system? These are some of the most important features.
Four Features You Want from a DQF Management Solution
1 – DQF alerts and warnings
First and foremost, a DQF management system needs to be able to prevent DQF errors from occurring. A good software package should be able to autonomously monitor important documents and registration dates for your drivers and alert you if any issues are coming up. There’s far less chance of drivers missing a license renewal, or otherwise falling out of qualification when software is monitoring every driver’s file at all times.
2 – Self-serve portals
Many aspects of DQF management fall on the driver to handle – but it’s to your benefit to make that process as easy as possible. A great Driver Qualification File management system includes an online portal your drivers can access to upload or update their paperwork as needed.
This also directly cuts down on your workload since a self-serve portal will reduce phone calls and other time spent providing support.
3 – Improved recruitment
DQM management systems also make the recruitment process easier, in a few different ways. First, it becomes easier to input and verify any information provided by drivers. Also, it provides an easy and convenient way for applicants to submit information and stay in contact with you. There’s no more need to blindly send out information packets to applicants, without gauging their interest.
4 – Integration with other systems
A good DQF management solution should also be able to integrate into your other software systems, such as your fleet management system. By sharing data, you’ll be able to run deeper reports and analyses into your fleet, integrating information about your drivers into your overall insights. This adds to the value and improves your optimization efforts.
VLC Makes Driver Management Easy
VLC has decades of experience providing solutions for fleet management and driver management, including software focused on maintaining your DQFs. We can help you optimize every area of your fleet and operation! Contact us to learn more.