5 Tips for Selecting Commercial Vehicle Registration Software | VLC
Deploying a software solution for managing your commercial registration is an important step in your business growth. Here are a few recommendations from our professional staff on what makes their job easier and produces the best results for clients.
IFTA (International Fuel Tax Agreement)
IRP (International Registration Plan)
If asked to describe just one key element of a commercial registration system, it must be connections. To manage the volume of customers and assets for our registration services, we must be connected to:
- Devices (such as telematics) providing us data
- Clients (to help them manage their required registration and taxes)
- Team Members (each who specializes in particular aspects of registration)
- Vendors and Agencies (for automatic processing and filing)
These automated connections are extremely important for information sharing, coordination, creating a central repository of data, and for accurate reminders and filing.
User Roles and Permissions
When choosing any software solution, it is important to understand the different types of users that will need access to the system and their roles. Giving everyone who touches your important commercial truck data full administrative permissions is risky, so it is crucial to understand what features are needed by each role and properly assign them the access they need to complete their tasks.
When investigating a Software-as-a-Service (SaaS) IRP/IFTA solution, the tool should offer efficiencies unattainable by manual or copy/paste/semi-automated procedures. Our Gateway Connect platform pulls in all the data necessary, sorts the data for easy retrieval, and even when a form must be printed and signed, it allows for you to complete dozens of perfectly completed forms in record time.
The commercial vehicle registration system needs to be scalable to allow use by larger organizations which will store much larger amounts of data and have a larger workforce needing access.
Ease of Use
When evaluating a commercial registration solution, you should make sure that in addition to meeting all your basic requirements for registration and tax reporting, data collection, and communication, the system needs to be intuitive. Users who struggle with the interface will be tempted to revert to their old habits of hand-filled forms or one-off spreadsheets. It should be imperative to use the platform, the sharing capabilities, and all the automated features for which you envisioned its use. Ease of use is paramount in process of adoption and use of a new tool.
If you are considering a commercial registration solution, VLC has demo that we would like to share with you! Our Gateway Connect is an excellent platform that we continue to grow and maintain to meet the demands of fleet management and commercial vehicle registration.