IRS Form 2290 Filings Are Due – What Fleet Managers Need to Know

Jun 10, 2025 | 2290 Heavy Highway Vehicle Use Tax, Fleet Compliance, Fleet Management

Stay Ahead of the IRS Form 2290 Filing Deadline

If your fleet operates heavy vehicles on public highways, now is the time to prepare for the upcoming Form 2290 filing season. The IRS deadline is fast approaching, and missing it can lead to registration delays, steep penalties, and unnecessary compliance headaches.

To help you avoid those issues, here’s what every fleet manager, owner-operator, and compliance professional needs to know about Form 2290 filing in 2025.

What Is IRS Form 2290?

IRS Form 2290 is the Heavy Highway Vehicle Use Tax Return. It applies to vehicles with a gross weight of 55,000 pounds or more that are driven on public highways. More than just paperwork, Form 2290 filing is a federal requirement. Without it, you won’t be able to register or renew IRP or apportioned plates.

Compliance Tip: Keep your DOT compliance intact by filing Form 2290 on time to prevent registration delays.

Which Vehicles Require a 2290 Filing?

Any vehicle that meets or exceeds the 55,000-pound gross weight threshold is subject to Form 2290 filing. This includes:

  • Class 8 trucks and truck tractors
  • Heavy-duty trailers
  • Fleet and owner-operated vehicles
  • Logging vehicles and suspended-use vehicles (under 5,000 miles/year)
  • Vehicles placed in service mid-year

Compliance Tip: If you add vehicles mid-year, pro-rated Form 2290 filings are required. Don’t forget to file for them. Not sure how? Our team can help.

When and How to File Form 2290

The IRS Form 2290 filing period runs annually from July 1 to August 31, 2025. This covers the tax year beginning July 1, 2025, through June 30, 2026.

To complete your Form 2290 filing:

  • File electronically (mandatory for fleets with 25 or more vehicles)
  • Use an IRS-approved e-file provider
  • Submit your VINs, EIN, and gross vehicle weight
  • Receive a stamped Schedule 1 as proof of payment
  • Submit Schedule 1 to your DMV or IRP office for registration or renewal

Simplify Your Process with GWConnect

Managing multiple vehicles and deadlines can be overwhelming. Fortunately, DQMConnect integrates with GWConnect to streamline the Form 2290 filing process.

With GWConnect, you can:

  • Track Form 2290 deadlines by vehicle
  • Store Schedule 1 forms securely
  • Align 2290 filings with IRP and IFTA schedules
  • Eliminate time wasted tracking paperwork

Compliance Tip: A centralized system reduces last-minute stress and helps ensure every form is filed on time. GWConnect is built for trucking companies of all sizes and industries.

 

The Cost of Missing a 2290 Filing

Missing the Form 2290 filing deadline can have serious consequences:

  • Costly IRS late fees and interest
  • Registration delays at IRP and DMV offices
  • Gaps in compliance that may trigger audit flags or roadside penalties

Let’s Get Your Fleet Ready

Need help with your Form 2290 filing or planning renewals across your fleet?

Reach out to our team or request a demo. We’ll show you how GWConnect can help you file with confidence—and keep your fleet compliant, registered, and moving forward.

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