Mileage and fuel tax reporting
Automated Solutions
Accurate, Automated, and On Time—Every Time
Filing IFTA doesn’t have to be a quarterly scramble. At Vehicle Licensing Consultants (VLC), we turn tax filing chaos into compliance confidence with compliance tools and consultants. Full-service IFTA and fuel tax reporting designed for fleet operations. Let’s find the right path for your fleet.
Our Team Makes IFTA Reporting Easy For Your Fleet
Managing IFTA returns for multiple vehicles across jurisdictions can quickly become overwhelming. Whether you’re tracking miles manually or struggling with inconsistent data, we simplify everything—from data collection to filing.
What we handle:
- Quarterly IFTA Filings (multi-state)
- Mileage & Fuel Reconciliation
- Tax Rate Calculations & Surcharges
- Record keeping for Audits
- Fleet Summary Reports for Internal Oversight
Who It’s For:
Fleet Admins, Compliance Managers, and Operations Directors handling vehicles in multiple jurisdictions.
Streamlined filing with GWConnect™
- Integrated with Geotab
- Mileage Reconciliation
- Fleet Visibility
Why Choose VLC for Fuel Tax Reporting?
Fast, Deadline-Driven Service
Never miss a filing. We track due dates, gather data, and file on your behalf before penalties ever become a concern.
Accurate Calculations
We use your odometer, GPS, or ELD data to calculate exact tax obligations based on jurisdiction-specific rates — no guesswork.
Built-In Audit Readiness
We generate supporting documents and audit logs with every return, so you’re always covered if regulators come knocking.
Centralized Reporting
All tax filings, fuel purchases, and mileage reports are available in your digital portal for easy access across your team.
What Sets VLC Apart?
✅ Over 30 Years of IFTA & DOT Tax Experience
✅ Compliance-Focused, Not Just a Filing Service
✅ Real Human Support—No Bots or Call Centers
✅ Built for Fleets with 10–500+ Vehicles
✅ Trusted by 1,000+ Carriers Across the U.S.
We Integrate With Your Fleet’s Tools
Using GPS tracking, fuel cards, or ELDs? VLC works with the data you already have to create precise, compliant filings. And with Gateway Connect, we can integrate directly with your back-end systems for seamless data flow and compliance monitoring.
Stop Wasting Time on Manual Reports
Let VLC handle the numbers, the filings, and the deadlines—so you don’t have to.
IFTA Jurisdictions (International Fuel Tax Agreement)
Your International Fuel Tax Agreement credentials are valid in the following member jurisdictions:
United States:
48 Contiguous States
Canadian Provinces:
- Alberta
- British Columbia
- Manitoba
- New Brunswick
- Newfoundland
- Nova Scotia
- Ontario
- Prince Edward Island
- Quebec
- Saskatchewan
Kentucky Highway Use License (KYU)
This license is required for vehicles with a registered gross weight of 60,000 lbs. and above to report mileage tax. A surety bond is only required for carriers whose license has been cancelled for any reason. Qualified vehicles must file a quarterly tax report and pay appropriate taxes.
New Mexico Weight Permit
New Mexico imposes a weight-distance tax on owners, operators, and registrants of intra and interstate commercial vehicles with a declared gross vehicle weight in excess of 26,000 pounds. This tax is based on vehicle weight and miles traveled on New Mexico roads. Companies must register and apply each year for a New Mexico Weight Distance Permit.
Those subject to the weight-distance tax (WDT) must file a New Mexico weight-distance tax return on a quarterly basis, and pay the tax due to the MVD.
New York Highway Use Tax (HUT)
The New York Highway Use Tax (HUT) is imposed on motor carriers operating certain motor vehicles on New York State public highways. The tax is based on mileage traveled at a rate determined by the weight of the motor vehicle. A HUT certificate of registration is required for any truck, tractor, or other self-propelled vehicle with a gross weight in excess of 18,000 pounds. As of January 1, 2013, you must affix a decal to each vehicle that’s required to have a certificate of registration. For more information visit: https://www.tax.ny.gov/bus/hut/huidx.htm
Oregon
When traveling in Oregon or entering Oregon, carriers must obtain tax and registration credentials prior to operating. The only exception is if entering Oregon on I-5 @ OR/WA border and going directly to Portland Bridge Office at Jantzen Beach and purchasing credentials. Office is open M-F 8:00 am to 5:00 pm.
Carriers operating vehicles in Oregon with a combined weight 26,001 or more GVW must have either a valid temporary pass or an Oregon Weight Receipt and Tax Identifier for each power unit. Companies are required to report Oregon road miles and pay the appropriate weight-mile tax either monthly or quarterly to the Oregon Department of Transportation. ODOT requires the posting of a bond, which may be dismissed after demonstration of timely reporting.
Temporary Passes: Oregon DOT has implemented restrictions to temporary permits. Only 5 per vehicle or 35 per account within one year may be issued. Customers exceeding this limit will be required to establish an account.
Arkansas Ad Velorem Tax
The Tax Division of the Arkansas Public Service Commission determines Ad Valorem Assessments for property tax purposes on motor carriers.
Ad valorem simply means “according to worth.” The term ad valorem can apply to any tax, fee, or duty that is charged as a percentage of the value of products, services, or property.
Kansas Motor Carrier Property Tax
K.S.A. 79-6a requires a filing from every entity which was a motor carrier on January 1 of the current year and who owned, used or operated any over-the-road motor vehicles or rolling equipment in the state of Kansas during the preceding year.
Other Services We Provide
Interstate Services
IRP Registration for Interstate Travel
Intrastate Services
California credentials in 24 hours
2290 Heavy Highway Use
Heavy Highway Vehicle Use Tax
