Mileage and fuel tax reporting

Automated Solutions

Made Simple…

DOT Driver Qualification File Management

In this free, 15-minute demo you will discover why DQMConnect™ is the easiest and most powerful way to acquire, hire, and manage your drivers and DOT files.

Join us for a personal tour of DQ files made simple:

Smart eApplication (stay connected to driver applicants)
Onboarding in hours (not days or weeks)
Files stored securely with easy access from anywhere
Our auditor portal takes all the stress (and work) out of audits

Free Demo | Inquiries | Agencies

VLC is Here to Help

VLC offers an automated solution for filing mileage and fuel-tax reports. We scrutinize the mileage and fuel data each month to help insure accurate reporting. We use the latest technology to collect accurate data without customer intervention. This will enable you to focus on what you do best and will result in smoother audits.

IFTA: International Fuel Tax Agreement re-distributes fuel taxes based on the percentage of miles traveled in each state. Companies are required to collect mileage and fuel for each jurisdiction and file quarterly tax reports.

Qualified motor vehicles include:

three or more axles; or
two axles and a gross vehicle vehicle weight (GVW) of 26,001 or more pounds; or
Is used in a combination that has a combined or registered gross vehicle weight of 26,001 or more

For more information visit: https://www.cdtfa.ca.gov/

IFTA Handbook (PDF)

IFTA covers fuel taxes only. It does not cover road taxes, weight mileage taxes, or any other jurisdiction specific taxes. You must continue to pay these taxes directly to the jurisdictions in which you travel, i.e. Kentucky, Oregon, New Mexico, New York

IFTA Jurisdictions (International Fuel Tax Agreement)

Your International Fuel Tax Agreement credentials are valid in the following member jurisdictions:

United States:

48 Contiguous States

Canadian Provinces:

Alberta
British Columbia
Manitoba
New Brunswick
Newfoundland
Nova Scotia
Ontario
Prince Edward Island
Quebec
Saskatchewan

Kentucky Highway Use License (KYU)

This license is required for vehicles with a registered gross weight of 60,000 lbs. and above to report mileage tax. A surety bond is only required for carriers whose license has been cancelled for any reason. Qualified vehicles must file a quarterly tax report and pay appropriate taxes.

New Mexico Weight Permit

New Mexico imposes a weight-distance tax on owners, operators, and registrants of intra and interstate commercial vehicles with a declared gross vehicle weight in excess of 26,000 pounds. This tax is based on vehicle weight and miles traveled on New Mexico roads. Companies must register and apply each year for a New Mexico Weight Distance Permit.

Those subject to the weight-distance tax (WDT) must file a New Mexico weight-distance tax return on a quarterly basis, and pay the tax due to the MVD.

New York Highway Use Tax (HUT)

The New York Highway Use Tax (HUT) is imposed on motor carriers operating certain motor vehicles on New York State public highways. The tax is based on mileage traveled at a rate determined by the weight of the motor vehicle. A HUT certificate of registration is required for any truck, tractor, or other self-propelled vehicle with a gross weight in excess of 18,000 pounds. As of January 1, 2013, you must affix a decal to each vehicle that’s required to have a certificate of registration. For more information visit: https://www.tax.ny.gov/bus/hut/huidx.htm

Oregon

When traveling in Oregon or entering Oregon, carriers must obtain tax and registration credentials prior to operating. The only exception is if entering Oregon on I-5 @ OR/WA border and going directly to Portland Bridge Office at Jantzen Beach and purchasing credentials. Office is open M-F 8:00 am to 5:00 pm.

Carriers operating vehicles in Oregon with a combined weight 26,001 or more GVW must have either a valid temporary pass or an Oregon Weight Receipt and Tax Identifier for each power unit. Companies are required to report Oregon road miles and pay the appropriate weight-mile tax either monthly or quarterly to the Oregon Department of Transportation. ODOT requires the posting of a bond, which may be dismissed after demonstration of timely reporting.

Temporary Passes: Oregon DOT has implemented restrictions to temporary permits. Only 5 per vehicle or 35 per account within one year may be issued. Customers exceeding this limit will be required to establish an account.

Arkansas Ad Velorem Tax

The Tax Division of the Arkansas Public Service Commission determines Ad Valorem Assessments for property tax purposes on motor carriers.

Ad valorem simply means “according to worth.” The term ad valorem can apply to any tax, fee, or duty that is charged as a percentage of the value of products, services, or property.

Kansas Motor Carrier Property Tax

K.S.A. 79-6a requires a filing from every entity which was a motor carrier on January 1 of the current year and who owned, used or operated any over-the-road motor vehicles or rolling equipment in the state of Kansas during the preceding year.