Fleet Services
INTERSTATE TRAVEL

INTERSTATE TRAVEL
REGISTRATION, PERMITS AND FEDERAL AUTHORITY

Apportioned / IRP Services

VLC is a business partner of the California DMV and authorized to issue California plates, stickers, decals and cab-cards from our office within 24 hours. We also offer services in most other US states and can help you get on the road quickly. No matter which state you reside, we can help you with your registration and titling needs.

  • New Apportioned / IRP Account Setup
  • Manage exiting Apportioned / IRP accounts
  • Apportioned / IRP annual renewals, Add vehicles to existing account
  • Apportioned / IRP account consolidation and consulting

Annual State Permits

VLC offers an automated solution for filing mileage and fuel tax reports. We audit the fuel and mileage data monthly to help insure accurate reporting. This will enable you to focus on what you do best and will result in smoother audits.

 

Annual State Permits

Interstate Permits

IFTA

International Fuel Tax Agreement re-distributes fuel taxes based on the percentage of miles traveled in each state. Companies are required to collect mileage and fuel for each jurisdiction and file quarterly tax reports.

Qualified motor vehicles include:

  • three or more axles; or
  • two axles and a gross vehicle vehicle weight (GVW) of 26,001 or more pounds; or
  • Is used in a combination that has a combined or registered gross vehicle weight of 26,001 or more pounds

For more information visit: www.boe.ca.gov

IFTA Handbook (PDF)

IFTA covers fuel taxes only. It does not cover road taxes, weight mileage taxes, or any other jurisdiction specific taxes. You must continue to pay these taxes directly to the jurisdictions in which you travel, i.e. Kentucky, Oregon, New Mexico, New York

Kentucky Highway Use License (KYU):

This license is required for vehicles with a registered gross weight of 60,000 lbs. and above to report mileage tax. A surety bond is only required for carriers whose license has been cancelled for any reason. Qualified vehicles must file a quarterly tax report and pay appropriate taxes.

New Mexico Weight Permit

New Mexico imposes a weight-distance tax on owners, operators, and registrants of intra and interstate commercial vehicles with a declared gross vehicle weight in excess of 26,000 pounds. This tax is based on vehicle weight and miles traveled on New Mexico roads. Companies must register and apply each year for a New Mexico Weight Distance Permit.

New York Highway Use Tax (HUT)

The New York Highway Use Tax (HUT) is imposed on motor carriers operating certain motor vehicles on New York State public highways.  The tax is based on mileage traveled at a rate determined by the weight of the motor vehicle.  A HUT certificate of registration is required for any truck, tractor, or other self-propelled vehicle with a gross weight in excess of 18,000 pounds. As of January 1, 2013, you must affix a decal to each vehicle that's required to have a certificate of registration.  For more information visit: http://www.tax.ny.gov/bus/hut/huidx.htm

Oregon

When traveling in Oregon or entering Oregon, carriers must obtain tax and registration credentials prior to operating. The only exception is if entering Oregon on I-5 @ OR/WA border and going directly to Portland Bridge Office at Jantzen Beach and purchasing credentials. Office is open M-F 8:00 am to 5:00 pm.

Carriers operating vehicles in Oregon with a combined weight 26,001 or more GVW must have either a valid temporary pass or an Oregon Weight Receipt and Tax Identifier for each power unit.  Companies are required to report Oregon road miles and pay the appropriate weight-mile tax either monthly or quarterly to the Oregon Department of Transportation. ODOT requires the posting of a bond, which may be dismissed after demonstration of timely reporting.

Temporary Passes:  Oregon DOT has implemented restrictions to temporary permits. Only 5  per vehicle or 35 per account within one year may be issued. Customers exceeding this limit will be required to establish an account.

Arkansas Ad Valorem Tax – March 31

The Tax Division of the Arkansas Public Service Commission determines Ad Valorem Assessments for property tax purposes on motor carriers.

Ad valorem simply means “according to worth.”  The term ad valorem can apply to any tax, fee, or duty that is charged as a percentage of the value of products, services, or property.

Kansas Motor Carrier Property Tax – May 1

K.S.A. 79-6a requires a filing from every entity which was a motor carrier on January 1 of the current year and who owned, used or operated any over-the-road motor vehicles or rolling equipment in the state of Kansas during the preceding year.

Other Services

US DOT / Operating Authority

Companies that operate commercial vehicles transporting passengers or hauling cargo in interstate commerce must be registered with the FMCSA and must have a USDOT Number. Also, commercial intrastate hazardous materials carriers who haul quantities requiring a safety permit must register for a USDOT Number. The USDOT Number serves as a unique identifier when collecting and monitoring a company's safety information acquired during audits, compliance reviews, crash investigations, and inspections.

New-Entrant Program

All first-time carrier applicants for a USDOT Number will be automatically enrolled in the FMCSA New Entrant Safety Assurance Program. This program requires new entrants to pass a safety audit and maintain acceptable roadside safety performance over an initial 18-month period before they are given permanent registration status. In most cases, companies operating exclusively as brokers or non-vehicle-operating shippers or freight forwarders do not need to obtain a USDOT Number.

Some States Require USDOT Numbers

In select states (see green highlighted states or list below), all registrants of commercial motor vehicles, even intrastate and non-Motor Carrier registrants, are required to obtain a USDOT Number as a necessary condition for commercial vehicle registration.

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Alabama, Alaska, Arizona, Colorado, Connecticut, Florida, Georgia, Indiana, Iowa, Kansas, Kentucky, Maine, Maryland, Michigan, Minnesota, Missouri, Montana, New York, Nebraska, North Carolina, Ohio, Oklahoma, Oregon, Pennsylvania, South Carolina, Tennessee, Texas, Utah, Washington, West Virginia, Wisconsin, and Wyoming.

Interstate Operating Authority and Financial Responsibility.

Companies that operate as "for hire" carriers (for a fee or other compensation) that transport passengers or federally regulated commodities, or arrange for their transport, in interstate commerce are also required to have interstate operating authority.

The Reach of Operating Authority

FMCSA operating authority is also referred to as an "MC," "FF," or "MX" number, depending on the type of authority that is granted. Unlike the USDOT Number application process, a company may need to obtain multiple operating authorities to support its planned business operations. Operating Authority dictates the type of operation a company may run and the cargo it may carry.

Filing UCR

Unified Carrier Registration ("UCR") is a mandatory registration program that applies to all private and for-hire motor carriers that operate in interstate commerce.  If you are an interstate carrier and file UCR, you will need to file a non-expiring Motor Carrier Permit (MCP).

For more information visit:www.ucr.in.gov

Financial Responsibility and Exemptions

All of this also dictates the level of insurance/financial responsibilities a company must maintain. Carriers not required to have operating authority include Private carriers, "for-hire" carriers that exclusively haul exempt commodities (cargo that is not federally regulated), or carriers that operate exclusively within a federally designated "commercial zone" that is exempt from interstate authority rules. A commercial zone is, for example, a geographic territory that includes multiple states bordering on a major metropolitan city, such as Virginia/Maryland/Washington, DC.

For more information visit: www.fmcsa.dot.gov

2290 Heavy Highway Use Tax

2290 Form, Heavy Highway Vehicle Use Tax (HHVUT) is to be filed and paid annually for every truck / tractor using public highways and weighs 55,000 or more lbs. VLC files 2290’s electronically and will provide a stamped receipted copy to keep in your truck. VLC will also keep an electronic copy on file as a back up. The 2290 form is required for all registration renewals.

The 2290 Form is due annually on August 31 for the period of July 1 - June 30.

This tax must also be paid anytime a new vehicle is added to your fleet for the remainder of that year. In this case the tax is due by the end of the month following the date the vehicle is first used on the public highways.

For more information visit: www.irs.gov/instructions/i2290/

What clients say

“We have been with VLC 6 years now and I can't imagine not having them to work with. They are so knowledgeable about DMV and IRP, they resolve all our issues and are such a joy to work with. We look forward to many more years together!”
Casey Aalto,
President,
Numark Transportation
Vehicle Licensing Consultants
Vehicle Licensing Consultants
2390 Lindbergh Street, Ste. 200 Auburn, CA 95602
530-637-1696